Forms for Current Students

This page contains links to electronic and downloadable forms for current PhD, Master of Philosophy (MPhil), Masters by Research, and Professional Doctorates by Research students produced by the Melbourne School of Graduate Research

Entry to Programs

Variations to Candidature

Confirmation & Progress Reports

Notice of intention to submit thesis: 80-word summary examination

Thesis with publication

Examination

GCALL (Graduate Certificate in Advanced Learning and Leadership)

Change of Address

Graduate Research student business cards

Special Access to University Facilities - Application for Reinstatement of Access


Transfer between Graduate Research degrees

Conversion to PhD from Masters by Research or Professional Doctorate by Research

Students who have completed 6 months or more of a Masters by Research or Professional Doctorate by Research degree at this University and who are qualified for admission to the PhD program may apply to be admitted to confirmed PhD candidature.

Conversion to PhD application 662kb Conversion to PhD application 297kb
Transfer between Graduate Research degrees (excluding conversion to PhD)

For current University of Melbourne graduate research degree candidates wishing to transfer to a different graduate research degree (eg. transfer from PhD to MPhil, PhD to other research doctorate, MPhil to other research masters).

Transfer between graduate research degrees application 267kb Transfer between graduate research degrees application 203kb

Agreement for a Jointly-Awarded PhD degree (including French Cotutelle)

A Jointly-Awarded PhD program allows approved PhD students to be supervised jointly by academics from the University of Melbourne and academics from a nominated approved university. The Agreement for a Jointly-Awarded PhD Degree is not an application form for PhD candidature. Applicants for a Jointly-Awarded PhD program not currently enrolled at The University of Melbourne must therefore also submit a hard copy application for PhD candidature. See 'Application for Graduate Research Degree Candidature and Scholarships' above.

Graduate Research Scholarships

The University of Melbourne uses one application form for both application to candidature and/or for graduate research scholarships. This form should be used by both local and international applicants who are applying for a new degree course and/or scholarship. Current University of Melbourne graduate researchers who want to apply for a scholarship for the course in which they are currently enrolled should apply online via my.unimelb. See 'Application for Graduate Research Degree Candidature and Scholarships' above.

It is important to consider scholarship application deadlines when preparing your graduate research degree application. Many Faculties and Graduate Schools will assess applications for admission at any time, but there is only one application round for the major scholarships. Please visit the Melbourne Scholarships Office page for details of all scholarship deadlines.


Variations to Candidature

Variations to candidature - including leave of absence, study away from the University, change in study rates between full-time and part-time, change of supervisor, and withdrawal - can now be applied for via my.unimelb.

Candidates may apply to change the academic unit in which they are based using the following Application for Change of Department form. This form incorporates an application for change of supervisor. Applications for change of department require the approval of the new head of department, and where this entails a change of faculty, of the faculty dean. Please note changes to teaching responsibility % splits for joint department enrolments which do not involve a change of administrative department should be made via the online Application for Change of Supervisor form via my.unimelb.

Application for Change of Department form68KB Application for Change of Department form533KB

Extensions to the period of candidature and applications to lapse in good standing are applied for using the progress report 'Attachment A'. If you require assistance with the application process please contact your Faculty or Graduate School Graduate Research Administrator.


Confirmation & Progress Reporting

Confirmation of Candidature (PhD Only)

Confirmation report forms are sent directly to PhD students four months prior to the confirmation due date. PhD candidates may check the PhD handbook for more information regarding confirmation reports.

Sample copy of the Confirmation Report 1.14MB

MPhil and MRes Formal Review

Masters by Research candidates are required to submit six monthly progress reports. Completion of progress reports is required for the continuation of enrolment and any scholarship held. The first six month progress report will serve as the confirmation hurdle for Masters by Research in which candidates will also be required to give a 15 minute presentation of their work.

Sample copy of the Formal Review Report 340kb

Progress Report

Progress report forms are sent directly to PhD, Master of Philosophy and Masters by Research candidates approximately two months prior to the due date. Candidates approaching their expected completion date to apply for a (further) extension to their candidature or (if they have consumed all available candidature) apply to lapse their candidature in good standing using 'Attachment A' (this replaces the Completion Report form).

Sample copy of the Masters Progress Report 388kb Sample copy of the PhD / Doctorate Progress Report 951kb

Notice of intention to submit thesis: 80-word summary

Three months prior to the submission date of the thesis, the candidate is required to submit an 80-word summary of the thesis argument to the Melbourne School of Graduate Research. Candidates are required to discuss the time-frame for thesis submission with their supervisor prior to submitting an 80-word summary. The 80-word summary should be submitted via the on-line form on theThesis Submission and Examination page.


Thesis with publication

PhD and MPhil candidates can include publications which they have completed during their candidature in their published form in their thesis provided they are the primary author and have completed greater than 50% of the work.  Any co-authors must approve their inclusion as well as the inclusion of any work in the thesis that is not solely the candidates.  The Thesis with publication page contains information on the requirements for including publications and collaborative work in the thesis. The Declaration for a thesis with publication form is used to acknowledge the contributions of other authors to publications included in the thesis. The completed form as well as a Co-author Authorisation form, completed by each co-author, must be attached to the Submission of Thesis Form that is submitted with the copies of the thesis.


Examination

Application for an Extension to Submit Final Permanently Bound Copies of the Thesis 34kb
Application for an Extension to Submit Revisions 34kb
Application for an Extension to Resubmit for Re-examination 35kb
Restricted Access Application 95kb

GCALL (Graduate Certificate in Advanced Learning and Leadership)

GCALL Leave of Absence

This form will defer a GCALL subject for an entire semester. Do not use this form to defer the GCALL at commencement, but contact MSGR to arrange a deferral of the course.

GCALL Leave of absence form 373kb GCALL Leave of absence form 65kb

Application to Withdrawl from GCALL

This form will discontinue your enrolment in the GCALL.

GCALL withdrawal form 372kb GCALL withdrawl form 65kb

Change of Address

It is important that you keep the University informed about your change of address. To change your address on-line, use the service provided by my.unimelb.


Graduate research student business cards

University of Melbourne Business Cards may be granted to graduate research students undertaking fieldwork or face to face interviews/surveys/consultation where, for a particular identified purpose and time period, they need to be formally identified as participating in a supervised activity of the University.

Graduate Research Business Card Application


Special Access to University Facilities - Application for Reinstatement of Access

This form is to be used by research candidates who are not currently enrolled, but are seeking access to the following University facilities for research-related purposes:

  • Student email account
  • my.unimelb
  • Library borrowing rights / online library resources
  • Restricted buildings / rooms.

NB: This form should be signed by your Student Centre, not MSGR.

Special Access to University Facilities - Application for Reinstatement of Access form