What is lapse?
If your candidature was confirmed on or before 31 December 2017, you are eligible to apply for lapsed candidature. Lapse is a period you may be granted to allow you more time to submit your thesis.
A lapse period can be granted to:
- PhD/doctoral students: up to 2 calendar years
- Masters students: up to 1 calendar year.
Calendar year means that the period granted is not dependent on whether you were full time or part time.
How do I lapse?
If you need to lapse, your advisory committee will discuss this at your progress review meeting and will request that you lapse on the online progress review form. This will be the progress review meeting just before your expected thesis submission date.
Lapse will be considered if:
- you have demonstrated sufficient understanding of the research topic to make completion of your thesis likely
- you have provided a credible plan for completion during your lapsed candidature period, and
- your personal circumstance are such that completion is likely.
Student visa holders
Student visa holders lapsing their candidature must depart Australia within 28 days of the date from when the lapse is effective. The University must report variations to student enrolment details to the Australian Government Department of Education and Training and the Department of Home Affairs.
You can get advice from the visa support team.
Extensions to lapse
An extension to lapsed candidature is not usually permitted; contact your local graduate research administrator for advice.
Access to University facilities during lapse
During a lapse period, you will not be able to access University facilities, including library facilities, in the same capacity as an enrolled student.
You are not formally entitled to supervisor support, but your supervisors may agree to provide you with occasional support. You should discuss what level of support you can expect, for example:
- your supervisors will provide feedback on the complete draft thesis
- how many queries per month are acceptable, and how quickly to expect a response (eg within a week).
How to lapse
Approval for lapse occurs as part of your progress review meeting with your advisory committee (including your supervisors).
You do not apply to lapse yourself - your advisory committee will request this on your behalf via the online progress review form.
What is the process?
- You will be contacted via your University email account 12 weeks before your expected thesis submission date, with a link to your online progress review form.
- A meeting for the progress review discussion will be arranged (follow the normal process in your area for arranging progress review meetings).
- You must complete your section of the online progress review form at least 10 days before the scheduled meeting.
- Your advisory committee, including your supervisors will review your form and any attached documents before the scheduled meeting.
- Once you’ve participated in the meeting, your advisory committee will request lapse (if appropriate) and complete the online form on your behalf.
- The request for lapse will be assessed by your head of department.
- You’ll be notified via email with the outcome of your progress review, including advice regarding lapse
Visit reviewing my progress for more information about the progress review process.
If you haven’t received the email notification about your upcoming progress review and think you should have by now, contact your local graduate research administrator.
How to get help
Get technical help
Follow these steps to get help if you are having an issue with the Progress review form.
- See a list of known technical issues, and how to get around these
Get technical help
- If you cannot see your technical issue in the list above, or if you are having issues with your username or password, contact Stop1.
Get other form help
If you have a question about filling in the form, or your degree details on the online form are not correct contact your local graduate research administrator.
If you need more information about lapsed candidature, you can talk to:
- your supervisors
- your advisory committee chair
- your local graduate research administrator.
I’ve been lapsed – what’s next?
Your local graduate research administrator will contact you approximately three months from the date your lapse period is due to end, as a reminder to submit your thesis.
Extension to lapse
You can only have an extension to lapse if you were not granted the maximum allowable lapse period.
If difficulties arise during your lapse period that may prevent you from submitting during the lapse period contact:
- your supervisor
- your local graduate research administrator
If you are not eligible for an extension to lapse, your candidature will be considered to be abandoned (cancelled) in accordance in the Graduate Research Training Policy.
Preparing for thesis submission
Your goal during your period of approved lapsed candidature is to submit your thesis for examination. Please keep in mind you need to complete these two tasks while working on the final draft of your thesis.