Submitting my thesis

Prerequisites for submission

  • Before you submit your thesis, it's important that you discuss your submission with your supervisors. Your estimated submission date, or your thesis submission date, must not exceed your maximum submission date, i.e. your expected thesis submission date as listed on the Graduate Research Details page of my.unimelb.
  • You must present your research findings at a completion seminar prior to submission and meet the eligibility requirements to submit.
  • Additional preparation may be required for examination of creative works.
  • From 30 March 2020, you will be required to provide an iThenticate similarity report of your full thesis, when submitting your thesis for examination.  When you submit your thesis, your principal supervisor and Chair of Examiners (CoE) will review the iThenticate similarity report as part of the process to confirm whether the thesis is ready for examination. You are encouraged to share your iThenticate report with your supervisor before you submit your thesis, and you and your supervisor will also be able to submit an accompanying declaration to explain any legitimate text matching to your CoE. For further information on the process, please refer to the iThenticate flowchart.
  • You must create an ORCID and provide it when submitting your final thesis.
  • You must be admitted to the relevant graduate research degree in order to submit your thesis. If your candidature is suspended, cancelled or terminated and you wish to submit, you must first apply for reinstatement and readmission.

For details see the Graduate Research Training Policy.


Completion seminar

You must present your research findings at a public completion seminar in the six months prior to submission. If a completion seminar was done outside of the six months prior to submission, another completion seminar must be held.

It's an important milestone of your candidature. During the seminar you should present the objectives, methods, findings and significance of your research.

This is your opportunity to receive constructive feedback from an expert audience prior to submission and it provides you with further experience in developing your arguments effectively. It confirms that you understand your research, and illustrates that you have the necessary skills in oral presentations and other research attributes expected of graduate researchers at the University.

Detailed information on completion seminar requirements is available in the Graduate Research Training Policy.


How to submit

Your thesis should be submitted electronically via the University's Thesis Examination System.

  1. Prior to submission, or prior to your performance or exhibition of a creative component of your thesis, register your intention to submit by logging into the Thesis Examination System (TES). About 2 months prior to your submission is the ideal time for this. Your estimated submission date, or your thesis submission date, must not exceed your maximum submission date, i.e. your expected thesis submission date as listed on the Graduate Research Details page of my.unimelb. Registering your intention to submit begins the process of the selection of examiners.  You will need to provide a brief (80-word) overview of your research question, methods and results which will be sent to potential examiners. You are encouraged to create and enter an ORCID.
  2. Log into TES to submit your thesis.  The thesis version you submit should be the version reviewed by your supervisor.  You will be asked to:

After you have submitted your thesis, notifications will be sent to your principal supervisor and Chair of Examiners to confirm that the thesis is ready for examination.

Once you have completed your examination and received a pass you must login to Thesis Examination System and submit your final thesis including the redacted thesis (if final is restricted) and the supporting files (if included). You must enter your ORCID. If you do not have an ORCID then create one and enter it in Thesis Examination System.

More information

Read the FAQs on using the Thesis Examination System

Once you submit and your thesis is under examination, you remain a member of the University’s graduate research community. If your student card has expired, you can obtain a new student card from Stop 1 .

You can continue using University-wide facilities and services, such as counselling, careers, library and student services. Check with your local graduate research administrator to find out what faculty /department-based privileges are available to you.


Celebrating your submission

Smiling graduate researcher celebrating their thesis submission with a thesis submission photo frame

We know that submitting your thesis is a big achievement and we'd love to celebrate this with you.

Usually we would invite you to come to Stop 1 (Parkville) to receive a small gift and to have your photo taken to celebrate this occasion.  Following Federal and State government guidelines, in-person services at Stop 1 have ceased for now, but you can still celebrate with us by taking and submitting your photo using your smart phone.

Use the following link to access the digital celebration frame.  To have your photo added to the Thesis Submission Gallery, please email the photo to: thesis-submission@unimelb.edu.au.

Once the situation has cleared and it is safe for the campus to reopen, you are welcome to come in at a time that suits you to collect your gift.


Thesis Submission Gallery

Congratulations to the 900+ graduate researchers who submit their thesis each year! The University is proud of your achievements and we wish you all the best on your future endeavours.

Photo galleries are available to view via the links below.

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Extension forms

Once your thesis is under examination, if you require further time to submit revisions or your final thesis, please submit the appropriate form below to the Graduate Research Examinations Office by email.


Next: My thesis in the library