Prerequisites for submission
- Before you submit your thesis, it's important that you discuss your submission with your supervisors. Please note that you must submit your thesis prior to your maximum submission date (maximum course duration plus an additional period of time if approved for late submission).
- You must present your research findings at a completion seminar prior to submission and meet the eligibility requirements to submit.
- Additional preparation may be required for examination of creative works.
For details see the Graduate Research Training Policy.
You must present your research findings at a public completion seminar in the six months prior to submission. It's an important milestone of your candidature. During the seminar you should present the objectives, methods, findings and significance of your research.
This is your opportunity to receive constructive feedback from an expert audience prior to submission and it provides you with further experience in developing your arguments effectively. It confirms that you understand your research, and illustrates that you have the necessary skills in oral presentations and other research attributes expected of graduate researchers at the University.
Detailed information on completion seminar requirements is available in the Graduate Research Training Policy.
How to submit
Your thesis should be submitted electronically via the University's Thesis Examination System.
- Prior to submission, or prior to your performance or exhibition of a creative component of your thesis, register your intention to submit by logging into the Thesis Examination System (TES). About 2 months prior to your submission is the ideal time for this. Please note that you must submit your thesis prior to your maximum submission date (maximum course duration plus an additional period of time if approved for late submission). Registering your intention to submit begins the process of the selection of examiners. You will need to provide a brief (80-word) overview of your research question, methods and results which will be sent to potential examiners.
- Once you have confirmation from your supervisors that the final version of your thesis is ready for submission, log into TES. You will be asked to:
- Confirm that the thesis is your work
- Confirm that you have presented a completion seminar
- If your thesis contains publications, upload completed Declaration of thesis with publication and Co-author authorisation forms
- Provide appropriate Field of Research codes for your research. The Field of Research is recorded on your enrolment record and will display as discipline/s on the AHEGS that is issued by the University once you graduate. An AHEGS is issued in addition to the testamur and academic transcript.
- Select the type of public access to your final thesis in the University's digital repository, Minerva Access
- Certify that your thesis conforms with relevant policies and procedures, including Graduate Research Training Policy, Preparation of Graduate Research Theses Rules and Management of Research Data and Records Policy
- Upload your thesis as a single file (please ensure there are no commas and hashtags in the file name)
After you have submitted your thesis, notifications will be sent to your principal supervisor and Chair of Examiners to confirm that the thesis is ready for examination. Once your thesis is sent to your principal supervisor for endorsement an updated thesis will only be accepted in exceptional circumstances.
- Read the FAQs on using the Thesis Examination System
- If you are not currently enrolled but have approval for late submission (or are lapsed) you may find you are not able to access University systems such as the Thesis Examination System. You may need to request that the access be reinstated by using the Special Access to University Facilities - Application for Reinstatement of Access form.
Celebrating your submission
We know that submitting your thesis is a big achievement and we'd love to celebrate this with you.
After you've submitted your thesis online, drop into Stop 1 (Parkville) during our opening hours to get a balloon and small gift. Bring your camera or smart phone so we can take your photo. We’ll give you information on how to share your photo with us to have it uploaded to the Thesis Submission Gallery.
Thesis Submission Gallery
Congratulations to the 700+ graduate researchers who submit their thesis each year! The University is proud of your achievements and we wish you all the best on your future endeavours.
Photo galleries are available to view via the links below.
Once your thesis is under examination, if you require further time to submit revisions or your final thesis, please submit the appropriate form below to the Graduate Research Examinations Office by email.