What is pre-confirmation?
Pre-confirmation is a progress review meeting with your advisory committee (including your supervisors) usually held within six months of commencing your candidature.
The purpose of this meeting is to check that you are on track for confirmation of your candidature.
Not all graduate research courses and faculties require a pre-confirmation.
The pre-confirmation meeting is a good opportunity to:
- ensure the membership of your advisory committee has been established, if not already established through an induction process
- assist you to formulate a framework for your research, and estimate a time for its completion
- identify activities of focus in preparation for the confirmation meeting
- identify any challenges early on, or if additional skills or training are required (eg thesis writing skills training).
- Step 1
- If your faculty requires you to complete a pre-confirmation, you will be emailed 12 weeks before your expected pre-confirmation meeting date. The email will be sent to your University student email account, and will include a link to your online pre-confirmation form
- Step 2
- A pre-confirmation meeting will be scheduled
- Step 3
- You will be required to complete your section of the online form at least five days before the scheduled meeting, attaching any required written work
- Step 4
- Your advisory committee (includes your supervisors) will then review your form and any attachments prior to the meeting
- Step 5
- You and your advisory committee hold the meeting
- Step 6
- Your advisory committee chair will complete the online form
- Step 7
- You’ll get an email from the University regarding the outcome of your pre-confirmation
Your advisory committee (includes your supervisors) receive regular emails with a summary of their students’ upcoming milestones (including your pre-confirmation), so they will be aware that they should expect your submitted form and arrange the meeting.
If you haven’t received notification about your pre-confirmation meeting and think you should have by now, contact your local graduate research administrator.
Refer to Preparing for pre-confirmation to find out more about this type of review, and what to expect at the meeting.
Preparing for pre-confirmation
Arrange your meeting
Your pre-confirmation meeting needs to be scheduled. Find out what the local practice is for arranging this from your supervisor or local graduate research administrator, as faculties and departments do this differently. We recommend that you ensure this meeting is booked well in advance.
Gather written work required for the meeting
The following will need to be prepared before the meeting so that you and your supervisors can have a meaningful discussion focussed on preparing you for confirmation.
- A written thesis overview outlining your proposed project structure and research methodologies. Check if your faculty has preferences regarding the format in which this should be presented.
- A research plan of your objectives to be achieved in the next six months, including timeframes for any coursework or regulatory requirements (eg ethics, police checks) to be completed.
Complete your section of the pre-confirmation form
You need to complete your section of the pre-confirmation form and attachments at least five days before your meeting date.
You will need the following information on hand to complete your section:
- written work (as outlined above - attach to online form)
- thoughts about your progress, including any successes or areas where challenges have arisen and where you may need assistance.
Once you have completed your section, your principal supervisor will complete their section of the online form ahead of the meeting.
What happens at the meeting?
- The advisory committee (includes your supervisors) will assess whether you have a good grasp of your research field.
- Your written communication skills will be discussed and future training may be recommended.
- Your project plan and its potential to lead to you successfully completing will be discussed.
- Support on developing goals for tasks that need to be completed for confirmation will be provided.
- Frequency of meetings with your supervisors will be decided.
- The members of your advisory committee are confirmed (if they have not been confirmed during an induction process).
- The online pre-confirmation form will be completed by your advisory committee chair, including recording a recommendation for the outcome of the meeting.
Decisions made during the pre-confirmation meeting will be added into the online form by the chair of your advisory committee.
Outcomes of pre-confirmation
Your advisory committee (includes your supervisors) will recommend one of the following:
- Satisfactory progress
- At risk of making unsatisfactory progress
Your supervisors can help you determine if your project plan supports a successful completion of the thesis, and can suggest what academic skill development you will need. Speaking to your fellow students about your project and the methodology you intend to use in your research can be beneficial, and may give an idea if you are on the right track.
These Graduate Research Hub webpages may also be helpful:
Your local graduate research administrator is available to steer you towards the resources available to support you in preparing for pre-confirmation and advise you on what your options are if changes need to be made to coursework or other changes to your candidature that can affect your confirmation date.
How to get help
Get technical help
Follow these steps to get help if you are having an issue with the online Pre-confirmation form.
- See a list of known technical issues, and how to get around these
Get technical help
- If you cannot see your technical issue in the list above, or if you are having issues with your username or password, contact Stop1.
Get other form help
If you have a question about filling in the form, or your degree details on the online form are not correct contact your local graduate research administrator.
If you need more information about your pre-confirmation, you can talk to:
- your supervisors
- your advisory committee chair
- your local graduate research administrator.
I've had my pre-confirmation - what's next?
The next big milestone for you is your confirmation. You would have seen your confirmation due date on your pre-confirmation form. Further professional development is available when preparing for confirmation.
The University provides many services and resources that will help you to progress in your research and candidature.
- Research skills
- Academic writing and communication skills
- Graduate research professional development and training
- Building professional and academic networks
- Support with academic skills including:
- writing skills
- editing skills
- presentation skills
- reading academic journals
- incorporating supervisor feedback into the thesis.
To find information on the confirmation process and what you need to do to prepare, see our Confirmation page.