My application is approved - what's next?

Before you leave

Now it’s time to get planning for the trip itself. Our to-do list below outlines the important tasks you need to complete before you travel.


In preparing to study away your pre-travel health check would have identified any vaccinations you need. You can book an appointment with a GP through the University Health Service if there are any you still need to get.

It is also recommended you have a general medical check-up in preparation for your travel.


The University offers free travel insurance to graduate researchers during periods of study away. For more details, please see the travel insurance page. You will be covered for any time you are on approved study away from the University of Melbourne including personal travel (subject to limitations) during the approved period.

You are not required to submit a separate application for travel insurance as you will be automatically covered for the entirety of your travel if the study away request is approved.

Please be aware:

If you have any queries, check with the University’s Insurance Office via Stop 1.

Business cards

University of Melbourne business cards may be granted if you're undertaking fieldwork or face to face interviews/surveys/consultation where you need to be formally identified as participating in a supervised activity of the University. If this applies to you please complete the application in advance of your travel.

Application for business cards

While you are away

Stay in touch with your supervisors

Regularly contacting your supervisor during your study away is important to keep them updated on your progress. It will also help the University to find you in an emergency.

If your itinerary/travel plans change

If there is a change in location, email your supervisor and graduate research administrator with the updated information as soon as possible.

If you are returning earlier than planned from your Study Away, contact your supervisor to let them know and submit your 'Request to Return from Study Away' online form.

If you need to extend your study away period, contact your local graduate research administrator to assist you in managing any extensions.  You may need to submit a new Study Away application.


In the unlikely event that you have an emergency situation while you are away, please contact the local emergency services in the first instance, as they will be able to provide immediate and on-ground support.

International emergency number: 112

Emergency assistance is also available through your insurance:

(Quote your policy: Students 02.PP.015907)

You should also contact your host institution, where applicable.

Once you are safe, please make contact with the graduate research administrator in your faculty and your supervisor as soon as possible.

When you are unable to reach either the graduate research administrator in your faculty or your supervisor please call the University of Melbourne emergency number: +61 3 8344 6666 and identify yourself as a University of Melbourne student on approved study away.

What's next?

Return from Study Away